71%
Associations concerned about tenants
CAI Foundation Snap Survey on Rentals (April 2022, 865 responses): share of communities concerned that tenants do not follow covenants.
Notice extract
Confirm the facts before you draft
Violation
Unauthorized overnight parking
Cite
Parking Rules §4.2
Cure by
Sept 12, 2026
Fine if unpaid
$75, then $25 / day
You confirm the extract before Response Letters run.
When tenants ignore the mail
Your Tenants Ignore the Mail. You Get the Stacked Fine. Stop the Cycle.
StreetScout parses each notice with Notice Extract, drafts a dispute letter, and can mail Certified Send on every rental case - so deadlines and tracking stay on the same Case Manager thread.
Free to scan. Pay only when you mail certified. Not legal advice.
- Deadlines labeled from the notice
- One case per rental
- Certified tracking on the thread
- Not legal advice - verify before you act
The hidden cost
The Notice in the Drawer
When a tenant gets an HOA warning for an unkempt lawn or trash cans left out, they often see no personal upside in fixing it or looping you in. The letter sits. By the time the board finds your owner address, a short hearing-notice window can close and continuing fines can stack under state caps and your covenants.
14 days
Common hearing-notice floor
Many states give owners about 10-14 days of notice before a fine hearing. The exact window is in your state statute and your documents.
$1,000
Example stacked-cycle ceiling
Continuing fines can stack day after day until a statutory or document cap. Caps differ by state and by your covenants. The $1,000 figure is a labeled scenario ceiling, not your HOA's limit.
What changes for you
Every rental notice stays on one thread you can act on.
01
Deadlines you can see
Notice Extract labels due dates, fines, and cited rules so you confirm them before the window closes.
02
Cases by property
Case Manager keeps each rental on its own timeline - no mixed inbox of notices and drafts.
03
Certified paper trail
Certified Send prints, mails, and attaches tracking to the same case when you need proof of delivery.
04
Vault per address
ScoutVault stores CC&Rs, photos, and correspondence scoped to the rental that owns them.
Sample rental case
Walk a notice from extract to certified send.
Illustrative Cotton Mill rental case. Tap a step, then ask a sample question. Live cases use your uploaded notice - verify every field before you act.
14 Cotton Mill · lawn notice
SampleNotice extract
Confirm the facts before you draft
Violation
Unauthorized overnight parking
Cite
Parking Rules §4.2
Cure by
Sept 12, 2026
Fine if unpaid
$75, then $25 / day
You confirm the extract before Response Letters run.
Notice Extract labels the letter
Due date, fine amount, and cited rule land in structured fields you confirm against the original PDF.
Ask the case
Sample questions for this step. Live answers cite your uploaded notice.
When is the response due?
September 16, 2026 - 14 days from the notice date on the sample letter.
Notice Extract · Due date
The math
Tenants ignore HOA mail. You pay the stacked fine.
Tenants rarely see a personal upside in curing notices or fighting fines, so letters sit. Set how many notices go unanswered and a daily fine amount. Exposure is a labeled scenario: daily amount × a short cure window, with a stacked-cycle ceiling. Your covenants and state law control real limits. Portfolio checkout bills starting today.
3
2
$100
Count only notices tenants leave unhandled. Daily fine defaults to $100 as a common ordinary-violation reference point used in several state caps.
Scenario annual exposure
$2,000
About $1,710 more than Portfolio at $290/year
Scenario math: each unhandled notice stacks daily × 14 days, with a $1,000 cycle ceiling used as a reference. Not a prediction for every state. Compare with Portfolio at $290/year (or $29/mo) - 3 properties included; add more for $5/mo each.
Fines stack. Fines often stack while a violation continues. Caps vary by state and by your documents - for reference, some states put ordinary continuing fines near $100/day with a four-figure cycle ceiling; others use lower daily amounts or different rules entirely.
Portfolio ($29/mo; 3 properties included; add more for $5/mo each) keeps ScoutVault and cases scoped per address - usually far less than one stacked fine cycle when a tenant never forwards the letter.
Pricing
Start free. Pay when you mail.
Single violation
Pay per violation
Free violation notice parsing and letter drafts. Add $29 when you want us to print and mail a trackable Certified dispute letter.
Free to try
Pay only when you mail certified
- Free Notice Extract and dispute letter drafts
- Case Manager timeline for each rental property
- Optional Certified Send with tracking
For rental portfolios
Portfolio
Keep HOA documents in ScoutVault per rental (3 properties included; add more for $5/mo each), share tenant upload links, and draft certified responses before deadlines. Portfolio checkout bills starting today.
$29 / month
Or $290/year (about two months free).
- 3 properties included
- + $5/mo per extra property
- Unlimited ScoutVault uploads and document Q&A per property
- Tenant notice upload links
- Deadline tracking and response drafts per property
$29/mo billed monthly starting today · Cancel anytime
3 properties included; add more for $5/mo each. Unlimited ScoutVault per property.
StreetScout is software for organizing notices and responses. It is not legal or tax advice.
Common questions
Landlord questions about notices and mail.
Can I try StreetScout before creating an account?
Yes. Upload a violation notice on the free try workspace to preview Notice Extract and a draft response. Create a free account when you want to save cases and send certified mail. Confirm extracted fields and drafts against your original notice.
When does the $29 certified mail charge apply?
Only when you choose Certified Send. Notice parsing, drafting, and case tracking stay free. The $29 flat fee covers printing, postage, USPS Certified Mail, tracking, and proof of delivery.
What does Portfolio add for landlords?
Portfolio is $29/month or $290/year with 3 rental properties included and $5/month for each additional property. Unlimited ScoutVault per property, tenant upload links, notice tracking, and response drafts are included. You can start on a free account with one property, then subscribe when you need more. Portfolio checkout bills starting today. Responding to violations stays free on every plan.
Can tenants upload notices for me?
On Portfolio, you can share a tenant upload link so notices land on the right rental case instead of sitting in a drawer. You still review extracted fields and drafts before you send.
Does StreetScout provide legal advice?
No. StreetScout is software that helps you organize documents and draft letters. It is not a law firm and does not create an attorney-client relationship. Verify facts against your uploads and consult a qualified attorney for legal decisions.
Where do the landlord page stats come from?
The 71% figure is from the CAI Foundation Snap Survey on Rentals (April 2022). The 10-14 day hearing-notice range reflects common statutory floors. The ROI calculator is a labeled scenario that uses a short stack window and a $1,000 cycle ceiling as a reference point - not a national average, and not your specific HOA's schedule.
For independent landlords
Do not wait for the next surprise fine
Upload your first violation free. Notice Extract, Case Manager, Certified Send, and Portfolio keep notices and mail on one Case Manager thread for every rental.
Free to start. Software-assisted drafting only; not legal advice. Consult a qualified attorney for legal decisions.