Missing motion
No motion recorded
The March minutes talk through a $14,800 levy. They never record a motion, a notice period, or who owes the first installment.
For homeowners before a board meeting
Walk in knowing what they voted on the money.
Paste or upload the agenda and minutes. Meeting Toolkit labels money, gaps, and tabled items, then turns them into questions you can ask before they vote.
Free accounts include one hoa meeting toolkit summary from an agenda or minutes. Unlimited is Resident Plus at $14/month.
March board packet · Cotton MillAgenda + minutes
MONEYSpecial assessment of $14,800 per unit approved 6-2 for roof and elevator work.
MONEYReserve study calls for a $1.2M catch-up over five years.
GAPAbout $52k a year between the reserve study and the board's funding plan.
TABLEDRental cap exception sent to counsel for review.
Money and project signals labeled
Talking points for the meeting
Tied to vault files and cases
Not legal interpretation
What minutes hide
Tabled items and missing motions do not show up on a skim.
The sample is Cotton Mill's March minutes. Meeting Toolkit labels money, funding gaps, and items sent to counsel with no return date so you can ask while the board is still in the room.
Funding gap
$52k a year, not on the agenda
The reserve study calls for a catch-up the current funding plan does not match. That gap is not listed as a vote.
Tabled, no date
Sent to counsel. No report-back.
The rental cap exception left the room with the attorney. Nothing on the calendar brings it back for a vote.
How Meeting Toolkit works
From the packet to questions you can ask out loud.
Paste the agenda, see money and tabled items labeled, then walk in with questions. Verify every dollar against the original minutes.
Paste or upload
Long HOA packets are the point. Mixed topics, money, and tabled items.
March board packet · Cotton MillUpload or paste
Add the agenda or minutes
PDF or Word from the HOA, or paste the text. Analysis starts after upload, or tap Analyze after pasting.
Drop PDF or Word · or paste below
What it costs
One summary is free. Unlimited is Resident Plus.
Free summary
$0
One HOA Meeting Toolkit summary from an agenda or minutes
- One agenda or minutes analysis
- Labeled money and action items
- Talking points for the meeting
Resident Plus
$14/ month
$119 / year. Unlimited meetings and vault Q&A.
- Unlimited Meeting Toolkit
- Unlimited ScoutVault
- Violation replies stay free
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Stay on the same thread.
FAQ
Before the next HOA meeting.
Yes. Meeting Toolkit is designed for long HOA agenda text, minutes, and mixed topics.
Meeting Toolkit summarizes agendas and minutes. It does not search statutes. When a meeting item is a fine or hearing, pair it with the case so Response Letters can cite town and state law next to the HOA rule when it applies. This is not legal advice.
No. Meeting Toolkit helps summarize and organize questions, not legal advice.
Yes. You can reference prior agenda reviews for continuity.
Many homeowners use Case Manager for violation threads and Response Letters for letters, then use Meeting Toolkit outputs to prepare for meetings with the same underlying documents in ScoutVault.
Yes, once. Free accounts include one hoa meeting toolkit summary from an agenda or minutes. Unlimited Meeting Toolkit is part of Resident Plus. The violation response workflow stays free, and scoutvault analysis and q&a for violation-case documents, plus one general vault upload when you have no case files yet are included on the free plan.
No. Meeting Toolkit is homeowner prep for agendas and minutes you receive, not association management software.
Treat every summary as a starting point. Verify money figures, motions, and deadlines against the original materials.
Resident Plus includes unlimited ScoutVault, document Q&A, and Meeting Toolkit. Free accounts still get one hoa meeting toolkit summary from an agenda or minutes.
Do not walk in cold.
Run one free summary on this month's packet. Upgrade when every meeting needs one.
One free summary on the free plan. Resident Plus is $14/month. Not legal advice.