Fast first pass
Drop the notice, review extracted dates and amounts, then move straight into your case.
Violation notice AI
Notice Extract for faster case intake
Upload a photo, PDF, or Word violation letter for AI-assisted extraction: due dates, fine amounts, cited rules, and other key fields so you see the countdown and can open the case with less manual typing.
Already on title in an HOA? Roughly 78.1 million people live in U.S. community associations (independent estimate), which is why notices and rules feel so familiar. See the statistical review.
Start from your notice
Upload zone with extract flow into structured fields you can edit.
Case-ready fields
Due date, fines, and claims surfaced next to your original upload.
Why this workflow
Built for defensible,calm HOA work
Practical structure, clear labels on AI output, and room to verify everything against your own uploads.
- Parsing tuned for HOA violation letters and similar notices
- Structured fields you can confirm before creating or updating a case
- Designed as the first step into Case Manager and ScoutBriefs workflows
- Clear limits: extraction assists intake; you still verify every material fact
Real situations
Use cases
Photo or scan uploads
Start from a phone picture when you do not yet have a clean PDF.
Household handoff
Share extracted details so everyone sees the same deadline and fine context.
Product preview
What this workflow looks likein the workspace
Illustrated layouts mirror structure in the app. Replace with Loom or stills anytime without changing the page grid.
Start from your notice
Upload zone with extract flow into structured fields you can edit.
Case-ready fields
Due date, fines, and claims surfaced next to your original upload.
Straight answers
Commonquestions
Is Notice Extract legal advice?
No. It is software-assisted parsing and organization. Confirm deadlines, amounts, and claims against the original notice and qualified professionals when decisions matter.
What file types work?
PDF, Word, and common image formats work best. Quality and legibility affect accuracy.
What happens after extraction?
You can open or update a case with the extracted context, then use ScoutVault and ScoutBriefs on the same thread.
Start clean
Less retyping, clearer deadlines
Let AI pull the obvious fields from your notice so you spend time on strategy, not transcription.
Free to start. Always verify extracted data against your source document.