Organize the governing packet
Keep CC&Rs, bylaws, rules, and notices in one searchable place instead of scattered downloads.
Document organization
ScoutVault: organized HOA files, AI summaries, and instant Q&A
ScoutVault is your HOA document organization system: searchable storage, AI summaries for rights, restrictions, and key sections on each file, and a built-in Q&A engine for instant answers grounded in the document you have open.
Already on title in an HOA? Roughly 78.1 million people live in U.S. community associations (independent estimate), which is why notices and rules feel so familiar. See the statistical review.
Document viewer plus AI summary
Rights, restrictions, and key sections next to the PDF you uploaded.
Ask this document
Built-in Q&A with suggested prompts and answers scoped to the open file.
Why this workflow
Built for defensible,calm HOA work
Practical structure, clear labels on AI output, and room to verify everything against your own uploads.
- Structured library with search, categories, and encrypted storage for the files you choose to upload
- Per-document AI summaries: your rights, restrictions, and key sections surfaced in expandable overviews
- Built-in Q&A on each file: ask follow-ups and get instant responses tied to that document
- Same vault powers ScoutBriefs and case workflows so letters stay grounded in your real records
Real situations
Use cases
Understand before you respond
Scan AI-labeled rights and restrictions, then use Q&A to pressure-test questions before you write or meet.
Share context at home
Household members can review summaries and Q&A history against the same organized source files.
Product preview
What this workflow looks likein the workspace
Illustrated layouts mirror structure in the app. Replace with Loom or stills anytime without changing the page grid.
Document viewer plus AI summary
Rights, restrictions, and key sections next to the PDF you uploaded.
Ask this document
Built-in Q&A with suggested prompts and answers scoped to the open file.
Straight answers
Commonquestions
Who controls uploads?
You do. You choose what to store and what to remove.
Are AI summaries and Q&A legal advice?
No. They are software-assisted organization and explanation. Always verify material facts, citations, and claims against the source document and qualified professionals.
Can this help with future disputes?
Yes. Organized files, summaries, and Q&A threads make later reviews and response drafting easier.
Is this only for active cases?
No. Many users keep ongoing HOA records for future reference.
Organize, then understand
One vault for files, summaries, and questions
Upload governing documents, review AI-structured rights and restrictions, and ask the built-in Q&A anything about the file in front of you.
You choose what to upload. Review our Privacy Policy for retention and security.